Investor Relations Policy
This investor relations policy (the “IR Policy”) applies to iVIK Holdings Ltd together with its wholly-owned subsidiaries (the “Company”) and may be amended from time-to-time as warranted.
The Company shall help build trust and awareness in the investor community by maintaining good relations and an open, active dialogue with shareholders, potential investors, analysts, stakeholders and other participants in the capital markets.
The Board shall maintain an on-going dialogue with Shareholders and other stakeholders, and will regularly review this IR Policy to ensure its effectiveness. Any questions in respect of this Policy shall be directed to the Company Secretary.
The Company strives to keep Shareholders and the investment community well‑informed and up-to-date on information pertaining to the Company that might be relevant to investment and governance decisions related to Company. This IR Policy aims to ensure that Shareholders and other stakeholders are provided with ready, equal, regular and timely access to material information about the Company, in order to maintain an on-going dialogue with Shareholders and to enable Shareholders to exercise their rights in an informed manner, and to allow Shareholders and other stakeholders to engage actively with the Company through general meetings or other proper means.
The IR Policy outlines the practices and processes to facilitate regular prompt, accurate, consistent, timely and fair disclosure of relevant information by Company to shareholders and the investment community in an appropriate manner. Communication with the stakeholders is based on the principles of equal treatment, transparency and efficiency.
The Company is committed to treating each and every one of its Shareholders equally and ensures that investor relations activities are conducted in compliance with relevant rules, regulations and recommended practices.
DISCLOSURE OF INFORMATION
1. Disclosure and reporting to the investment community and contact with shareholders shall be published in English.
2. The Company communicates information to Shareholders and other stakeholders through, its periodical investor updates, financial announcements and reports, annual general meetings and other special general meetings (if any), and any other authorized corporate communication. The Company is committed to communicating in a timely, transparent, consistent, accurate, balanced and comprehensive manner on information such as the investment strategy, capital management and performance.
3. All information that is to be distributed to shareholders shall be made available at the same time and published in the Quarterly Report for shareholders, investors, stakeholders and interested parties, and distributed within 30 days after the end of the quarterly period.
4. The Company utilizes a number of mechanisms in order to achieve its objectives to provide Shareholders with effective and efficient communication. Information will be communicated to Shareholders in a number of ways, including:
a. Shareholders’ enquiries:
i. All Shareholder and investor communications shall be directed in writing to the Company's IR team. Shareholders and other stakeholders may at any time make a request for the Company’s information to the extent such information is publicly available through the Company’s designated contacts and email addresses;
ii. To ensure proper recording and a timely response, Shareholders and the investment community can contact the Company's IR team directly via e-mail at email@example.com;
iii. To ensure a consistent and accurate response, the Company will respond to Shareholder and investor contact through its designated spokespersons. The Company cannot individually
response respond to ad hoc telephone calls by Shareholders. All email and written to communication with the Company's IR team will be via e-mail.
b. Corporate Communication as outlined by the Shareholder Agreement:
i. Company Books and Records for Shareholders with at least 5% in equity interest in the Company;
ii. Financial Statements;
iii. Presentation materials provided at any shareholder meetings;
iv. Any other material or information deemed necessary for the purpose of the Policy.
c. Shareholders’ meetings:
i. Company encourages Shareholders to participate in general shareholder meetings or to appoint proxies to attend and vote at meetings for and on their behalf if they are unable to attend the meetings;
ii. Company will monitor and review the process of the Company’s general meeting on a regular basis, and, if necessary, make changes to ensure that Shareholders’ needs are best served; and
iii. Board members or their delegates will attend annual general meetings to answer Shareholders’ questions .
d. Investment Market Communications:
i. Websites and Press releases; and
ii. When appropriate, investor/
analystsanalysts’briefings, media interviews, marketing activities for investors and specialist industry forums etc. will be available to facilitate communication between the Company, Shareholders and the investment community.
For a period of two weeks prior to distribution and publication of company results or reports, the Company does not comment on matters related to financial results or expectations (the silent period). No meetings or communications with shareholders, investors or other interested parties shall be held during the quiet period.
Questions are answered to the extent only that they do not require disclosure of non-public information, conflict with interests of or could otherwise damage the Company or its Shareholders.
This IR Policy shall be made available on the Company’s website.